Privacy notice Marshland (Essex)
Introduction
This Privacy Notice refers to the following websites operated by Marshland(Essex) , www,marshland.org.uk , www.essexregiment.co.uk , www.essex-family-history.co.uk , and www.layzellfh.co.uk
Data Controller
The Data controller is Peter Layzell of Marshland (Essex) . He can be contacted via Email at Peter@marshland.org.uk
What information do we collect?
Personal Data
While using Our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
Your Email address
Your First name and last name
Details that you choose to supply us via an e mail enquiry that contain Personally identifiable information relating to Local or military history enquiry, The literary works of Zoe Hunter or Other enquiry
Financial Information
We do not and will not request any financial information from yourselves.
How do we use personal information?
We use personal information to deal with your questions of enquiries made via the contact email.
Your Email will only be used to reply to the enquiry. Your name or personal data that you supplied in relation to yourself or other people may be used in searches on local/family/military history websites specifically to help answer your query.
What legal basis do we have for processing your personal data?
Consent – The E mail enquiry has a consent box that you will have ticked so you have given us your consent to process your data for a specific purpose. You are free to change your mind at any time and withdraw this consent by emailing the data controller at peter@marshland.org.uk
Legitimate Interest – Marshland(Essex) was set up to carry out
Family History enquiries
Military History Enquiries
The literary works of Zoe Hunter
In relation to the Family History and Military History personal information needs to be collected and used as is necessary for our research activities
When do we share personal data?
We will not share your personal data with any third parties without your specific consent except for
Under certain circumstances,we may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency)..
We may use the personal data that you supplied to carry out searches on Family History, Military History or Local History websites and databases. On the initial e mail enquiry you were asked and have consented to your date being used for this purpose.
Where do we store and process personal data?
Data received via e mail is initially processed via Hostinger, who are our hosts, and then forwarded to Marshland(Essex) office at Burnham on Crouch, Essex, UK.
How do we secure personal data?
The data is retained on a computer protected by commercial sercurity software at Marshland ( Essex)
Regular data back ups are scheduled via specific software onto a back up server at Marshland (Essex)
How long do we keep your personal data for?
Regular checks are made on the data to delete any personal data that no longer needs to be retained.
By their nature Enquiries about family history usually involved checking date on online commercial or public databases such as the National Archives or visiting physical databases such as Essex Record Office.
Publicly available data on the internet evolves and sometimes additional information about an enquiry comes to light at a later date which allows further information to be supplied to the enquirer. For this reason the orginal e mail enquiry and reply will be held on the computer back up for 12 months.
Tracking Technologies and Cookies
We do not use Cookies and similar tracking technologies to track the activity on Our Site and store certain information. To the best of our knowledge no third party uses cookies on our site.
Linking to other websites / third party content
Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Children's Privacy
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.
Your rights
Your Right to be Informed - Our privacy policy advises You about the collection and use of your Personal Data, and how We store and process it.
Your Right of Access - If you wish to know what information we hold about you please contact the data controller – peter@marshland.org.uk. The data controller will check the information that is help and get back to you as soon as possible or at least within 14 days.
Your Right to Rectification - If you feel that any information is incorrect you can ask for the entry to be corrected. Please contact the data controller with details and evidence of the incorrect entry – peter@marshland.org.uk. The data controller will check the information and amend the entry or should there be a dispute about the accuracy of the entry provide a reason in writing why the entry cannot be changed.
Your Right to Erasure/Be Forgotten - Should you wish all data relating to you to be erased then please contact the data controller with details and within 14 days you will be notified of the time and date that your entry will be erased.
Your Right to Restrict Processing - You can opt of any data processing which includes being contacted by email. Please contact the data controller. – peter@marshland.org.uk. T
We tend to deal with data relating to people who are known or believed to have died and so it is pertinent to mention that the above rights only refer to people who are still alive.
Display of names and other personal details on the website
We may display personal details of people on our websites. These details will all relate to people that are known or reasonably believed to have died or believed to have been born over 100 years ago or their display is deemed lawful by being listed in the public domain or where specific permission to display has been given by each person named.
Should the personal information relate to people still alive after 100 years or who have been erroneously reported as having died then the details will be withdrawn within 24 hours of the information being received by Marshland.
Our service will follow good practice established by the Guide to archiving personal data by the UK National Archives in relation to data help, data processed and data published on the Marshland websites.
Changes to Privacy Policy
We update our Privacy Policy from time to time.
The latest change to privacy policy was on 20 March 2025
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy, You can contact us:
By email: peter@marshland.org.uk
By visiting this page on our website: http://marshland.org.uk/contact